Digital Archives

CONTENT ACCESSIBILITY GUIDELINES

The Content Accessibility Guideline is a comprehensive guide for the access of CCP materials in the CCP Collections website. It also provides procedures for individuals and parties pertaining to the transfer and access of the digital assets.

Introduction
The Content Accessibility Project is the implementation of the shared vision of the CCP to promote Philippine culture and the arts through the production, presentation and dissemination of expressive arts.

Utilizing the CCP Collections, which is an online catalogue of the CCP's material effects consolidated from its various archives, the Content Accessibility Project aims to make the CCP digital assets available for public consumption Included in the digital archives are HD and archival recordings of theater, dance, music, visual arts, film, literary, workshops, festivals, and other cultural events, digitized content e.g. e-books, online learning tools and cultural software.
Objectives
The Content Accessibility Project aims to:
1. Share with the public the Center’s rich material culture
2. Encourages the researchers, artists, cultural workers, and the public to know more about Philippine art and culture, the artists, and history through exploring the vast collection of the Center
3. Allows to request digitized copies of the materials
Definition of Terms
- CCP Archives: entirety of CCP content such as but not limited to documentations and recordings of theater, dance, music, visual arts, film, literary, workshops, festivals, other cultural events, and digitized content e.g. e-books, online learning tools, cultural software
- CCP Online: a CCP project which features CCP-produced and co-produced programs and productions, partnerships, and collaborations through its different online platforms
- Content: digital materials such as video, audio, publication, images, as well as databases, design, codes, and software found in the CCP Collections
- Portfolio or Archival Use: use of content for nonprofit purposes and personal consumption only, it can only be requested by any person or organization who was part of the requested production
- Educational Use - Use of content for research, dissertation, journal article, critical papers or other educational purposes. Only the viewing room service is available for this purpose.
- Distribution - distribution or circulation of the material for purposes of public showing or targeted audience using any mass communications medium such as but not limited to television, radio, print or any online platform. Both the viewing room service and circulation service are available for this purpose. Included are the following specific uses:
  - Online Streaming - listening to music or watching video in 'real time' using online sites such as Facebook, Youtube, webinars, etc
  - Public Communication - video showing
  - Production material - film materials, as part of a derivative work
  - Publication - publishing through books, magazines, posters
  - News Report or Commentary
  - Television Broadcast
  - Merchandise
- Commercial Distribution: use of the content for purposes of financial gain, fundraising or other external deal partnerships
- Non-Profit Distribution - use of content for distribution or circulation of the material without any profit
Abbreviation
- CCD: Cultural Content Department
- CRDD: Cultural Research and Development Division
- CCP: Cultural Center of the Philippines
- HD: High-Definition
- IPR: Intellectual Property Rights
- USB: Universal Serial Bus
Types of Content
The CCP Collections is an online catalogue of the CCP's material effects consolidated from its various archives. Most of the Content are documentations of shows performed in the CCP by its resident companies.

The CCP owns the compilation of content posted on the website, which consists of text, images, audio, video, databases, design, codes, and software (“Content”). This does not mean that the CCP owns each component of the compilation, some of which may be owned by others and used with their permission or used in accordance with applicable law (e.g., fair use). Further, the CCP owns some, but not all, of the intellectual property rights in the Content, including copyright.

Content in the CCP Collections website falls into one of three categories for purposes of your use:
1. Open Access Collections
  Content hereunder is made available to the public and may be used for noncommercial purposes without fee or copyright restriction.
  
  For a Content to be included in the Open Access Collection, it must be a:
  - Work under public domain; or
  - Must have written permission from the creator/s
  However, use of the abovementioned contents may be limited by rights granted under other pertinent laws, rules and regulations i.e. Data Privacy Act, etc.
  
  While requestors do not need CCP’s permission to use this Content for non-commercial purposes, they are still responsible for obtaining any third-party permissions that may be required for commercial uses. Requestors may also request for the HD copy of the Content by completing the Content Accessibility Form.
2. Other Content – Usage Conditions Apply
  All other materials are subject to usage conditions due to copyright and/or other restrictions. To access Content with usage conditions, you must:
  - Request permission to access the Content through the Content Accessibility form;
  - Sign the letter agreement with the CCP and pay the applicable access fees;
  - Cite the author and source of the Content;
  - Cite and link to, when possible, the CCP Collections Website as the source of the Content;
  - Not remove any copyright or other proprietary notices including attribution information, credits, watermarks, and CCP logo, that are placed in or near the text, images, or data;
  - Comply with all terms or restrictions (such as copyright, trademark, publicity and privacy rights, or contractual restrictions) as may be specified in the agreement or as may otherwise apply to the Content metadata.
3. Commercial Use of Content with Usage Conditions
  Commercial distribution or circulation of Content involves sale, projects with financial gain, or fundraising. Absent express permission, requestors may not sell Content under this type or sell materials, products, or services that use and incorporate such Content.
  
  The Content under this type shall be used consistent with the usage conditions provided above. Apart from the usage conditions, they are also identified as suitable to use for commercial purposes.
  *Philippine Registry of Cultural Property (PRECUP) Recognition
  The Philippine Registry of Cultural Property (PRECUP), established through Article V Section 4 of the National Heritage Act of 2009 (Republic Act No. 10066, is the repository of all important cultural properties of the Philippines.
  
  The CCP shall identify the different important cultural properties based on the criteria provided for in Section 5 of RA 10066: National Cultural Heritage Act of 2009.
  
  Section 5. Cultural Property Considered Important Cultural Property. – For purposes of protecting a cultural property against exportation, modification, or demolition, the following works shall be considered important cultural property, unless declared otherwise by the pertinent cultural agency:
  
  Unless declared by the Commission,
  1. Works by a Manlilikha ng Bayan;
  2. Works by a National Artist;
  As such, works by Manlilikha ng Bayan and National Artists, shall be recognized as an important cultural property as marked by the PRECUP logo:
Content Transfer
1. Viewing Room Use
  Viewing rooms are personalized online links provided by the CCP which streams the Content for a limited period. Use of Content for educational purposes such as research, dissertation, journal article, critical paper or other private viewings may be allowed to use the CCP Collections Viewing Room Service. Requestors using this service are prohibited from downloading, copying, reproducing or circulating the Content.
2. Portfolio Use
  Access of materials under the portfolio use are limited only to persons or organizations who were part of the requested production. Content may be downloaded but can only be used for personal, archival, and non-commercial uses.
3. Non-Profit Use
  This service includes the distribution or circulation of Content for purposes of public showing or targeted audience using any mass communications medium such as but not limited to television broadcast, radio, print, use as production material, or any online platform without any profit
4. Commercial Use
  This service includes the distribution or circulation of Content for purposes of public showing or targeted audience using any mass communications medium such as but not limited to television broadcast, radio, print, use as production material, or any online platform which involve sales, financial gain or raising funds
Requestors
1. CCP Department
  Any employee of the CCP, including contractual and project hirees, can request through the CAF provided that they submit appropriate documents which show the approval of the CCP department head or the CCP Artistic Director.
  
  The usage of the materials are limited to the following types of use--Online streaming, Public Communication, Production material, Publication, Television Broadcast and Merchandise.
2. CCP Resident Company
  Requestors under this types must be official members or employees of the following CCP Resident Companies:
  - Ballet Philippines
  - Bayanihan Philippine Dance Company
  - Philippine Ballet Theater
  - Philippine Madrigal Singers
  - Ramon Obusan Folkloric Group
  - Tanghalang Pilipino
  - The Music Competition for Young Artists Foundation, Inc. (NAMCYA)
  - UST Symphony Orchestra
  All requests must be for official projects of the resident companies as a group and not for any individual and personal purposes.
3. CCP Co-Producer
  Any institution, company, or organization that collaborated with the CCP can request access to the content or materials co-produced by them.
4. Part of the Production
  The following are included as part of the production:
  - Actors
  - Producer
  - Director
  - Scriptwriter
  - Librettist
  - Dramaturgy
  - Translator
  - Choreographer
  - Artistic Director
  - Musical Director
  - Musical Arranger
  - Stage Director
  - Composer
  - Music
  - Lyricist
  - Conductor
  - Choirmaster
  - Lighting Designer
  - Set Designer
  - Costume Designer
  - Production Designer
  - Performers/Cast
5. Government Agencies
  National and local government agencies, represented by their employees, can request through the CAF.
6. Private Institution
  Private institutions, including private museums, corporations, business enterprises, represented by their employees, can request through the CAF.
7. Individuals
  Individuals such as researchers, students, or anyone who is not from the CCP or the public sector can request through the CAF.

Access Fee

The CCP Collections provides a systematic and efficient access to the Center’s rich materials from its various archives through the Content Accessibility Form.

The fee structure shows the different types of services and the corresponding rates. The access fees cover research and processing fees, archival labor, human resource, site management and royalty fees for the corresponding copyright owner/s.

	Qty	Viewing Room Use	Portfolio Use	Non-Profit Use	Commercial Use
Audio	Per track	Php 100	Php 150	Php 250	Php 450
Moving Images	Per moving image file	Php 150	Php 250	Php 450/5 minutes* Php 50/minute for succeeding minutes	Php 1,000/5 minutes* Php 200/minute for succeeding minutes
Images	Per image copy	Free	Php 50	Php 350* Maximum of 50 reproductions	Php 550* Maximum of 50 reproductions

Accessibility Terms and Agreement
The following are the general terms and agreement for access of the CCP content:
1. CCP hereby grants a one-time, non-exclusive right to access, reproduce, distribute, and publicly display the listed CCP materials, which must be used solely for the Project that requestor has applied for, and approved by CCP. Any reproduction of the materials not approved by CCP is prohibited and shall be dealt with accordingly. requestor is prohibited to alter or modify the materials provided by CCP in any way, manner, or form;
2. CCP hereby grants rights to the requestor only to the extent relating to the approved request. Certain materials protected by intellectual property rights or related interests not owned by the CCP must have the permission therefore obtained by the requestor from the Author/Artist, their heirs, assigns, or party-in-interest of the copyrighted work. CCP reserves the right to request copies of such permissions. Furthermore, no other parties shall be authorized from using the materials under this agreement without prior written permission from the CCP;
3. Requestor must provide a copy of the reproductions to CCP or a link if such distributions are published on the internet. In addition, prior to reproduction, CCP may require requestor to provide samples as they are to appear in the approved Project. CCP shall have the right to approve the samples for quality and adherence to any CCP guidelines and policies, and requestor shall not use the CCP material(s) until the samples have been so approved;
4. Proper acknowledgement must accompany the CCP materials when exhibited. The CCP shall provide the correct details for each material. The credit line will include all of the information listed with each text as described in this agreement;
5. All digital copies of the CCP materials must be destroyed upon the publication or reproduction of the Project;
6. The requestor, its representative/s, officers, personnel and/or employees shall abide by and comply with all applicable laws and regulations issued by the government and its agencies in the performance of the services and shall be responsible for ensuring that proper safeguards are in place for protection of the CCP materials. In signing this Agreement, the CCP may also request for your personal information;
7. Full payment is required before the requested CCP material(s) is released. CCP accepts several modes of payment through personal and online transactions.
8. This Agreement shall be governed by the laws of the Republic of the Philippines. In case of suit/s arising from this Agreement, the venue shall be the appropriate court in Pasay City, to the exclusion of other courts.
Contact
For any questions or suggestions, an email can be sent to collections@culturalcenter.gov.ph.

ANNEX A: Content Accessibility Process

Process	Description	Duration
1. Completion of the Content Accessibility Form	The requestor shall complete the request form which can be accessed through the CCP Collections website.	20 mins
2. Assessment of Request	Upon the receipt of the request, the Archives team shall check the availability and quality of the requested Content. After the clearance from the Archives team, the IPR team shall assess the permission status and the cost of the Content.	3 working days
3. Payment and signing of letter agreement	Depending on the circumstance, the requestor may preview the quality of the requested Content. Payment options and a letter agreement will be sent to the requestor after IPR clearance. Full payment is required prior to the release of the Content. Digital signatures for the letter agreement are accepted.	1 - 3 working days
5. Transfer of Content	There are two ways of content transfer depending on the content usage: Viewing Room Service - which is the personalized link for online streaming Circulation Service - or the download link where requestors will be able to download the content The metadata of each content shall also be sent together with the material.
7. Removal of the Content	The Content must be taken down, removed or deleted after the agreed duration of its use. The link of the viewing room service shall also automatically expire after agreed duration.